Administrative Officer
About the National Institute of Urban Affairs (NIUA)
Established in 1976, the National Institute of Urban Affairs (NIUA, is a premier Institute of Ministry of Housing and Urban Affairs, Government of India for research and capacity building for urban sector in India. NIUA’s broad objective is to bridge the gap between research and practice on issues related to urbanization. For more than 40 years now, NIUA has been the vanguard for contributing to and building the urban narrative for a fast-evolving Urban India. The Institution has been actively working on bringing forth key areas of concern for urban India in order to build the urban discourse at various urban scales. It has utilized its competencies in research, knowledge management, policy advocacy and capacity building to address urban challenges and continuously striving to develop sustainable, inclusive, and productive urban ecosystems in the country. It has emerged as a thought leader and knowledge hub for urban development in India and is sought out by both Indian and International organizations for collaborations and partnerships in India’s urban transforming journey. NIUA is committed towards aligning its efforts towards achieving Sustainable Development Goals (SDGs) through all its initiatives and programs.
About the Water and Environment Vertical
NIUA’s Water and Environment Vertical focuses on developing enabling frameworks, mechanisms, and pathways to help Indian cities manage their water and environmental sectors in a sustainable manner. Given our affiliation with India’s Ministry of Housing and Urban Affairs, our vision and work are geared towards bringing about a noticeable difference on the ground. We support the Ministry in implementing the different national Urban Missions and initiatives that have a bearing on urban water and environment. Additionally, we work with a number of national and international resource partners with an agenda and mandate similar to ours.
Typically, our work in urban water and environmental management includes:
- Developing national level strategic frameworks, guidance documents and advisories applicable for all cities to facilitate on-the-ground action
- Developing digital tools and instruments to help cities move up the state-of-the-art ladder.
- Undertaking action research on relatively unexplored subjects
- Supporting the piloting of innovative concepts/technologies through demonstration projects.
- Developing niche capacity building modules and certification programmes
About the Project
Since 2019, NIUA and the National Mission for Clean Ganga (NMCG) have been working on a joint initiative to promote river-sensitive development in Indian cities. One of the key achievements of the collaboration has been the development of an Urban River Management Plan framework (https://niua.in/rca/knowledge-resources/) to help river cities prepare dedicated plans for managing the urban river stretches within their administrative boundaries. A number of cities have already used this framework to prepare their URMPs (visit https://niua.in/rca/knowledge-resources/ to download the URMP for Kanpur). From October 2023, a dedicated Project Management Unit (PMU) is being set up at NIUA for NMCG- World Bank assisted project involving preparing Urban River Management Plan (URMP) for 60 river cities from Ganga Basin spanning across five states of West Bengal, Uttar Pradesh, Bihar, Jharkhand and Uttarakhand.
The PMU shall be responsible for overall project coordination including selection of appropriate agencies/organizations for preparing the URMP, monitor plan preparation process, coordinate with state/city/consultant for execution of project activities and ensure quality project deliverables.
Responsibilities
- The Administrative Officer shall work in the aforementioned PMU to carry out the responsibilities listed below:
- Liaise with selected URMP consultants on day-to-day matters, as appropriate
- Liaise with Government stakeholders, including senior bureaucrats across relevant ministries in Union & State Governments, MPs, MLAs
- General Administration including PR, maintenance of general consumables and assets
- Facilitation of records and document management, maintenance of hard copies and electronic filing system (including additional information required for RCA website)
- Assist with the management of PMU procurement and assets (including activities related to floating RFPs, evaluating bids and onboarding agencies for project activities)
- Create, transcribe and distribute meeting documentation (including Meeting Agenda,
- Minutes of Meeting, Meeting Report) for all meetings and conferences
- Process invoices and facilitate payments to consultants/ vendors, follow up on outstanding invoiced and submitted requisitions
- Lead the logistics activities for the events organized by the PMU - liase with hotels, service providers, and vendors to facilitate smooth conduct of workshops, meetings, and other events
- Facilitate the travel arrangements for PMU team, external guests including senior government officials
Reporting
- The Administrative Officer shall report to the Team Lead, PMU at NIUA.
Duration
- This is a contract-based position for a 1 year term, which is renewable subject to satisfactory performance.
Required Qualification, Work experience and Competencies
Necessary
- Graduate/ Postgraduate in Arts, Commerce, Management, Event management or similar disciplines with 5-7 years of experience in general administration and minimum 3-4 years of experience with government agencies/institutions projects/ PMUs
- Good communication skills (written and verbal) in English and Hindi
- Strong inter personnel and co-ordination skills. Ability to work independently and flexibly
- Willingness to travel to the project locations across India as required
Desirable
- Prior experience of working in any Project Management Unit
- Prior experience of procurement process
- Prior experience in conducting large scale events
Remuneration
- At par with the industry standards, depending on experience and skills and fitment with NIUA remuneration structures. Proof of past remuneration (last received salary/monthly contract payment) would be required.
Application Process
- Interested applicants submit their CV and cover letter through the NIUA portal. The last date for submission of application is 03 November 2024, 23:59 IST. Applications received after this cut-off time will, unfortunately, not be entertained.
