Overview:

We are seeking an experienced Executive Assistant to provide comprehensive support and smooth functioning of the Director’s office at NIUA.

The ideal candidate should have a minimum of 7 years of experience in assisting Senior Officers and managing CEO/Director’s office. The Executive Assistant will play a pivotal role in facilitating and managing critical workflow and ensuring the smooth operation of the Director Office.

Responsibilities:

• Prepare draft reports, proposals, memos, correspondence, and other documents by using strong research and writing skills, ensuring accuracy, clarity, and alignment with organizational standards/ objectives.
• Assist in preparing meeting agenda, presentations and briefing documents, minutes for internal and external meetings making sure the follow-up actions are documented and tracked accordingly.
• Independently develop PowerPoint presentations and other visual materials to assist the Director, handle confidential and sensitive information and communication with discretion and professionalism.
• Create and maintain accurate and updated documents and spreadsheets
• Collaborate with various verticals within organization to ensure seamless operations and communication.
• Act as a primary point of contact and communication between the Director and various stakeholders including government officials, partner organizations, and internal teams, ensuring effective communication and coordination.
• Manage the Director's calendar, schedule appointments, coordinate meetings, conference calls, and travel arrangements as needed, optimizing time efficiency and prioritizing tasks accordingly.

Qualifications:

• Bachelor’s or Post-graduate degree in a relevant field such as Business Administration, Public Administration or related field.

Knowledge and Experience:

• Minimum of 7-8 years of experience in a similar role providing executive support to senior management in a government agency, non-profit organization or consulting firm specializing in urban development.
• Proficiency in Microsoft Office Suite, with advanced skills in PowerPoint for creating visually impactful presentations.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to interact effectively with internal and external stakeholders across levels.
• Proven ability to work in a fast paced environment, while maintaining a high level of accuracy and attention to detail.
• Demonstrated ability to exercise sound judgment, discretion, and confidentiality in handling sensitive information and confidential matters.
• Self-motivated and proactive, with the ability to work independently with minimal supervision and as part of a collaborative team.

Number of Position(s): One

Location: New Delhi

References: Name and contact information of two references, as indicated in NIUA’s online application.

Remuneration: At par with the industry standards, depending on experience and skills. Proof of past remuneration (proof of last three months’ salary/ contract indicating remuneration) will be required.

Application process: Submit your CV, cover letter and writing sample through the NIUA portal.

Last Date of Application: October 15th, 2024